At ScoutWeave ("Company", "we", "us", or "our"), your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our recruiting and talent-matching platform.
1. Information We Collect
Account Information: Name, email, profile picture, organization details (e.g., from Google sign-in).
Workspace Data: Campaigns, postings, questions/forms you create, candidates and submissions.
Files You Upload: Resumes and related documents stored in Firebase Storage for processing.
Derived Data: AI summaries, extracted content, rankings and analytics generated from your data.
Usage Data: Device/browser info, timestamps, views and interactions within the app.
2. How We Use Your Information
Provide, operate and improve the ScoutWeave platform and features.
Process and analyze resumes and form responses to generate AI summaries and rankings.
Store and retrieve your campaigns, postings and submissions in Firebase Firestore/Storage.
Communicate with you about updates, security, and support. Marketing communications only with consent.
Comply with legal obligations and enforce our Terms.
3. Sharing Your Information
Service Providers: We use Google Firebase (Auth, Firestore, Storage) for authentication and data storage.
AI/Processing Vendors: We may send document text to OpenAI and store embeddings in ChromaDB to power search and rankings.
Legal/Compliance: If required by law, regulation, or valid legal request.
Business Transfers: In connection with a merger, acquisition, or sale of assets.
4. Data Retention
We retain data for as long as your account is active or as needed to provide the Service. You may request deletion of your account content; certain records may be retained as required by law.
5. Data Security
We use industry-standard measures and Firebase security controls to protect your data. No method of transmission or storage is 100% secure.
6. Your Rights (GDPR & CCPA)
Right to access and correct your data.
Right to request deletion of your personal data and uploaded files.
Right to opt out of data sale (CCPA).
Right to withdraw consent (GDPR).
7. Contact Us
If you have questions or requests about this Privacy Policy, contact us at: 📧 Email: cscodelab@gmail.com